Project Manager



Reports to


FLSA Status



June 2017

The Project Manager is responsible for project administration in accordance with corporate policies and procedures. These efforts must be coordinated with the project CEO and CFO to ensure that the company goals and objectives are met through team participation with the field personnel.
At all times the Project Managers and project Superintendents will be working together as a team to ensure a productive and efficient working environment for both the field personnel and the office staff by performing the following duties personally or through subordinate managers.

Essential duties and responsibilities

(Other duties may be assigned)


    • Prepare project estimates for major tenant improvements and major project revisions.
    • Acquire thorough knowledge of plans, specifications and owner quotations.
    • Prepare list of Subcontractors and/or Suppliers for quotation.
    • Prepare quantity take-off sheets.
    • Complete project estimate pricing utilizing historical cost data, cost analysis, and a knowledge of current market conditions and quotations.
    • Coordinate with construction personnel regarding construction practices, techniques, strategies, and procedures.
    • Review proposal specifications, drawings and attend pre-bid meetings to determine scope of work and required contents of estimate.
    • Participate in pre-bid meetings, bid strategy meetings, and post construction meetings as requested.

    Project Management

    • Report on the status of the project as accurately as possible with emphasis on the anticipated cost to complete.
    • Ensure that all required administrative and field paperwork is completed weekly, including the review and approval of all invoices.
    • Ensure the project is completed in conformance with the signed contract, subcontracts, purchase agreements, plans, specifications and changes.
    • Ensure the CEO and CFO are aware and have the needed information on any problems that may be of corporate interest.
    • Verify with Office Manager that all Subcontractors have proper licenses, insurance information, up to date Labor and Industries payments and financial capabilities to complete their work.

    Supervisory Responsibilities

    Manages superintendents. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include training employees; planning, assigning, and directing work; addressing complaints and resolving problems.


    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Education and/or experience

    High school diploma or general education degree (ged); and 10 to 15 years commercial tenant improvement or related experience and/or training; or equivalent combination of education and experience.

    Other skills and abilities

    Language skills

    Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.

    Mathematical skills

    Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

    Reasoning ability

    Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

    Physical demands

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

    Work environment

    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    The noise level in the work environment is usually quiet to moderate as compared to a private office with light traffic and computer printers. The employee is occasionally exposed to wet or humid conditions (non-weather); work near moving mechanical parts; work in high, precarious places; fumes or airborne particles; extreme cold (non-weather);extreme heat (non-weather);risk of electrical shock and vibration. The noise level in the work environment can be loud.